How you create users depends on whether your Access LMS Evo is integrated with Access Evo.
Follow the guidance below based on your setup.
Create a new user via Access Evo
⚠️ Important: After adding the user as a member and assigning a role in Access Evo, you need to assign an Access LMS Evo system role to enable their access to the platform.
If your system is based in Access Evo, to create a new user watch the video or follow the below steps.
Add new users in the members area of Access Evo.
Select a role for the user in Access Evo.
After creating the user, assign them a system role in Access LMS Evo.
Set up users without an email address
By default, Access Evo requires new users to have a valid email address before they can be added to the site.
If your organisation does not require users to have an organisational email address, administrators can update the Access Evo configuration to remove this requirement.
Administrators can do this by creating a friendly URL for the Access Evo site. This custom URL becomes part of the user login process and allows the site to operate without email based user identification.
⚠️ Important: The process of setting up a friendly URL cannot be reversed once complete.
To learn how to do this watch the video, or follow the steps below.
Create users for Access LMS Evo outside of Access Evo
This guidance applies if you're using Access LMS Evo outside of Access Evo.
To create a new user, watch the video or follow the steps below.
Click Workforce, then click Organisation and Users.
Click the three dot menu next to the relevant unit, then click +User.
Enter the user's details, ensuring the email address and username are unique.
Leave the Password and Confirm Password fields blank, then select a role.
Click Next then click Please tick the box if you want to send a registration email to a user.
Click Finish.