How you create users depends on whether your Access LMS Evo is integrated with Access Evo. For example, if your system is based in Access Evo, you add new users in the members area, manage their role in Access Evo, then assign them system roles in Access LMS Evo.
Follow the guidance below based on your setup.
Create a new user via Access Evo
⚠️ Important: After adding the user as a member in Access Evo, you'll need to assign an Access LMS Evo system role to enable their access.
Set up users without an email address
By default, Access Evo requires new users to have a valid email address before they can be added to the site.
If your organisation does not require users to have an organisational email address Access Evo administrators can configure your Access Evo site to not require users to have an email address. To learn how to do this watch the video, or follow the guidance below:
To create users without an email address, you first need to set up a friendly URL for your Access Evo site to give your site a custom URL that forms part of the login process for users.
⚠️ Important: The process of setting up a friendly URL cannot be reversed once complete.
After setting up the friendly URL, you can add users to your site without an email address by creating a new member using a username.
Create users for Access LMS Evo outside of Access Evo
This guidance applies if you're using Access LMS Evo outside of Access Evo.
To create a new user, watch the video or follow the steps below.
Click Workforce, then click Organisation and Users.
Click the three dot menu next to the relevant unit, then click +User.
Enter the user's details, ensuring the email address and username are unique.
Leave the Password and Confirm Password fields blank, then select a role.
Click Next then click Please tick the box if you want to send a registration email to a user.
Click Finish.